In order to comply with state regulations, the Monroe County School District has a centralized property and inventory control function within the Internal Services Department. Over the years, the Internal Services Department has established a number of procedures that are designed to provide accurate accountability and improved control to meet the internal needs of the Monroe County School System.
Chapter 274, Florida Statutes, contains laws designed to regulate the acquisition, supervision, accountability, control, transfer, and disposal of all tangible personal property owned by the governing board, commission, or authority of a county or a taxing district of the state or the sheriff of the county. Section 274.02 specifies that each item of property be marked for identification in the manner required by the Chief Financial Officer of Florida and that each governmental unit maintain an adequate record of its property containing such information as shall be required by the Chief Financial Officer of Florida.
The Superintendent/designee shall maintain an adequate and accurate record of all tangible personal property of the District. The record shall indicate the date of acquisition, the fund from which purchased, identification number, and property record number, and shall be consistent with all requirements of Florida Statutes and the rules of the Auditor General. School inventories shall be verified by the District Administration at the Superintendents direction.