Committed to Excellence in Purchasing Procedures and Guidelines
“Our goal is to promote the district’s best interest through professional purchasing processes, which will result in obtaining maximum value for each dollar spent. In order to accomplish that goal, the purchasing function must be carried out uniformly and fairly. Rules and procedures must be adhered to at all levels throughout the District. It is essential that all employees who are directly, or indirectly, involved in the purchase of commodities and services have a clear understanding of their responsibility to uphold and maintain the School Board’s policy for fairness and integrity. Through the individual commitment of all, our mission is to prepare all students with the skills and experiences needed to become lifelong learners and productive citizens in a stimulating, nurturing, safe and enriching environment”.
The Monroe County School District has contracted with DemandStar system to provide current information to potential customers, consultants, and other types of vendors, as well as the general public. This system will allow you to receive the information quickly, at your convenience, whenever and wherever you choose, 24 hours a day, and seven days a week. Demand Star is an automated vendor list categorized by specific commodity or service offered. Businesses who have subscribed to the vendor list are notified by fax or e-mail whenever a formal sealed bid has been issued for the commodity or service offered by the vendor. To have your firm placed on the vendor list; contact DemandStar at www.demandstar.com/supplier or 1-800-711-1712 for details and subscription fees. The application asks for general information about your firm and to list the commodities and services the firm wishes to sell.
Conflict of Interest:
The following provisions shall apply for conflict of interest. Any violation of these provisions by a School Board employee may be grounds for dismissal.
- No contract for goods or services may be made with any business organization in which the Superintendent or School Board member has any material financial interest unless it is a single source or clear documentation exists to show that, no other supplier can provide the identical/comparable goods/service, at a lower cost to the Board.
- No School Board employee may directly or indirectly purchase or recommend the purchase of goods or services from any business organization which they or their near relative have a material interest as defined by Section 112.313, Florida Statutes except as allowed by DOE Interpretative Memorandum No. A-20.
- School Board employees or officials may not receive gifts or any preferential treatment from vendors. A School Board employee shall not be prohibited from participating in any activity or purchasing program that is offered to all School Board employees or in District surplus sales, provided there is no preferential treatment.